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Executive Summary

The BHC (Balaji Health Care) Business Suite is a full-stack, AI-enhanced web application built to modernize and centralize the complete operational workflow for Balaji Health Care, a specialized medical supply company. It replaces manual, fragmented processes with a single, real-time digital hub. The suite provides end-to-end management of inventory (including batch and expiry tracking), complex order types (sales, purchases, delivery challans), client and supplier accounts, and financial records. The primary outcome is a significant increase in operational efficiency, data accuracy, and business insight, driven by a unified dashboard and an intelligent AI assistant.

Demo Video

https://youtu.be/XTlps8ep0D8

Key Results So Far

Time Saved: Estimated reduction in time spent on manual data entry, primarily due to the AI-powered invoice scanning feature which automates the creation of order forms from PDF documents.
Error Reduction: A significant decrease in inventory and financial discrepancies by centralizing data and automating calculations for stock levels and client dues, eliminating manual tracking errors.
Improved Financial Visibility: Real-time tracking of total income, expenses, and net profit on the main dashboard has improved financial oversight and enabled faster decision-making. Dues from clients are now tracked automatically, improving the potential for timely revenue collection.

Problem

Before the BHC Suite, Balaji Health Care relied on manual, fragmented processes for its core operations. This approach created several significant challenges that reduced efficiency, accuracy, and strategic oversight.

Complex Inventory Management: The business handles medical supplies with specific batch numbers and expiry dates. Manual tracking led to errors, risking the shipment of expired products and failure to identify low-stock items promptly.
Fragmented Invoicing and Order Tracking: Managing Sales Orders, Purchase Orders, and Delivery Challans separately was cumbersome. Without a centralized system, tracking items from purchase to delivery became difficult.
Manual Dues and Expense Tracking: Client dues and supplier payments were calculated manually, causing delays in financial reporting and payment follow-ups. Business expenses were recorded separately, preventing a clear view of the company's overall financial health.
Lack of Centralized Data: Business data was scattered across various records, making it impossible to quickly answer questions like "What is our net profit this month?" or "Which clients have overdue payments?" This absence of a single source of truth hampered strategic decision-making.

Scope and Constraints

Scope: The project aimed to address the core operational needs of the business, including inventory management, order processing, client and supplier databases, financial tracking, and employee payment/collection logging.